# Reconciliation & Tools

# Bank Reconciliation

Bank reconciliation ensures that the transactions recorded in **SMURPS** match those on your bank statement.  Differences often occur because cheques or payments have not yet cleared.

To reconcile a bank account:

1. Open **Bank Clearance** and select the **Bank Account** and a **Date Range**.
2. Click **Get Payment Entries** to list all unreconciled payment entries and journal entries within the chosen period.
3. Compare each entry with your bank statement.  For payments that have cleared, enter the **Clearance Date**.
4. Once all applicable entries have clearance dates, verify that the **Balance as per bank** matches your statement.  Any mismatch indicates missing or incorrectly dated entries, which should be reviewed.

[![](https://guides.smurps.com/uploads/images/gallery/2025-12/scaled-1680-/image-1764987261919.png)](https://guides.smurps.com/uploads/images/gallery/2025-12/image-1764987261919.png)

Bank reconciliation reports show the *balance as per bank statement* and *balance as per SMURPS*.  Updating clearance dates adjusts the bank balance in the general ledger, ensuring your books reflect the actual bank position.

[![](https://guides.smurps.com/uploads/images/gallery/2025-12/scaled-1680-/image-1764987150230.png)](https://guides.smurps.com/uploads/images/gallery/2025-12/image-1764987150230.png)

# Payment Reconciliation

Use **Payment Reconciliation** to match unlinked payments and invoices.  This tool is useful when payments are received or made without directly referencing an invoice.

Steps:

1. Go to **Accounting → Accounts Receivable** or **Accounts Payable** and open **Match Payments with Invoices**.
2. Select the **Company**, **Party Type** and **Party**, and choose the **Bank or Cash Account**.  Filter by date if necessary.
3. Click **Get Unreconciled Entries**.  The system will show payments without invoices on one side and outstanding invoices on the other.
4. For each payment, enter the **Invoice Number** and **Allocated Amount** to link it to the correct invoice.
5. Click **Reconcile**.  The system updates the invoices and payments accordingly.

[![](https://guides.smurps.com/uploads/images/gallery/2025-12/scaled-1680-/image-1764987354645.png)](https://guides.smurps.com/uploads/images/gallery/2025-12/image-1764987354645.png)

After reconciliation, you can review the updated invoices and payment entries.  This helps maintain accurate receivables and payables without leaving unmatched transactions.