Receiving Goods into Warehouse

To receive customer provided goods into Trooper's Warehouse, you may do so via the Stock Entry function in SMURPS. Stock Entry lets you record Item movement between Warehouses. Stock Entry Material Receipt allows you to bring in stock into the system's warehouse

Prerequisites: Before creating a Stock Entry transaction, ensure the Item, Warehouse, Project, Customer and Employee are created.

Create New Stock Entry

Document Path: Stock > Stock Transactions > Stock Entry

1. Go to Stock Entry List View and click Add Stock Entry

2. In the Stock Entry, choose the following

Note: Fields with a red asterisk indicates that it is Mandatory

• Series: Defaulted to SE.########
• Stock Entry Type: Material Receipt
  • The purpose is if the material is being received (Incoming Material). The Items will be added to the Warehouse set under Target Warehouse field
• Posting Date: Set to current date
• Posting Time: Set to current time
• Edit Posting Date and Time: To edit the Posting Date and Time, tick this checkbox
• Project ID: Select Project Incoming Materials are brought for
  • This is optional
• Customer ID: Select Customer Incoming Materials are brought for
  • This is optional
• Employee ID: Select Employee ID that is in charge of bringing in the Incoming Materials
  • This is optional

• Default Target Warehouse: If all Items are being brought into the same Warehouse (Storage Location), you may use the Default Target Warehouse field. When selecting this, it will auto-select the Target Warehouse in the Items table. If Items are bring brought into different Warehouses, you may select them in the Target Warehouse in the Item table
  
• Scan Barcode: You may select the Items to be brought in, by Scanning The Item Code QR Code

Note: Item's Item Code must be maintained in the Item's Barcode field

• Item Code: Items that are brought in can be selected in the Item Code field in the Items table
• Qty: Enter the quantity received. If Items are scanned via Scan Barcode, the Qty will adjust accordingly as per the no. of scans. However, the Qty can be adjusted manually as well
• Add Row: To add more line items in the Items table.

• To delete rows, check the checkbox on the left and a Delete button will appear. Click on the button to delete the row

• Remarks: You have an option of adding in Remarks in the Stock Entry as well. Go to the Other Info Tab to find the Remarks field

3. Save Stock Entry by clicking on Save

• If upon Save and a Valuation Rate Missing Error appears, it is indicating that the Item received does not have a Valuation Rate (Item Cost). To by-pass this error, you may either
  • Enter the Item's Valuation Rate in the Basic Rate field in the Items Table
  • Tick Allow Zero Valuation Rate checkbox in the Items Table. However this indicates that the item has Zero Valuation Rate

• If Stock Entry is successfully saved, the Stock Entry status will be changed to Draft and Stock Entry Document ID is created

  

  
  

4. Submit Stock Entry once all information is confirmed

5. Once Stock Entry is submitted, the Stock Entry status will be changed to Submitted

6. View > Stock Ledger to view the stock movement in the Targeted Warehouse