SMURPS Accounting

User manual for the SMURPS ERP accounting module.

Setup

Chart of Accounts

Transactions

Journal Entry
Payment Entry
Sales Invoice
Purchase Invoice

Reconciliation & Tools

Bank Reconciliation
Payment Reconciliation

Reports

Accounting Reports

Sales and Service Tax (SST)

SST Overview
Setup and Master Data Maintenance
Transactions
Sales and Service Tax Report MY

Setup

Chart of Accounts

The Chart of Accounts (CoA) in SMURPS is a tree‑based structure that lists all the accounts and ledgers for your company. It reflects the fundamental double‑entry accounting principle—every financial transaction must debit one account and credit another. Top‑level groups such as Assets, Liabilities, Equity, Income, and Expenses organise the accounts into balance sheet and profit & loss categories.

To view the CoA, go to Home → Accounting → Accounting Masters → Chart of Accounts. You’ll see a tree where group accounts can contain sub‑accounts while ledger accounts (leaf nodes) hold balances.

You may select the Company to view and edit the CoA for different companies within SMURPS.

Creating a new account

Navigate to the parent group under which you want the new account and click Add Child.
Enter the Account Name, select the appropriate Account Type (Asset, Liability, Equity, Income or Expense), and set the Currency.
Tick Is Group if the account will contain child accounts; leave it unticked for ledger accounts.
Click Save to add the account; the system will automatically maintain the debit and credit totals for each account.

Groups aggregate totals from their children, whereas ledger accounts track individual transactions. Remember that balance‑sheet accounts (Assets, Liabilities and Equity) show balances carried forward, while profit & loss accounts (Income and Expense) reset at the start of each financial year.

Transactions

Journal Entry

A Journal Entry in SMURPS is a generic transaction used to record accounting events that aren’t handled by invoices or payment entries. Each journal entry affects at least two accounts, and the sum of debits must equal the sum of credits.

To create a Journal Entry:

Go to Home → Accounting → General Ledger → Journal Entry and click New.
The Entry Type defaults to Journal Entry; change it if needed.
Set the Posting Date.
In the Accounting Entries table, add rows for each account being debited or credited. Specify the Account, Party Type (for receivables/payables), Party, and amounts. The total debit must match the total credit.
Click Save and then Submit to post the entry.

The Quick Entry button lets you create simple journal entries by entering an amount, choosing the debit and credit accounts and adding a remark; it auto‑fills the entries table. You can also link the journal entry to another document via the Reference Type and Reference Name fields, reverse an entry using Reverse Journal Entry, or have the system automatically add a balancing line with Make Difference Entry. For multi‑currency transactions, tick Multi Currency and specify the exchange rates.

Transactions

Payment Entry

A Payment Entry records money received from customers or paid to suppliers. You typically create a payment entry against a sales or purchase invoice, but you can also record standalone payments like employee reimbursements.

To record a payment against an invoice:

Go to Home → Accounting → Accounts Receivable/Payable → Payment Entry and click New.
Select the Party Type (Customer or Supplier), Party, and the invoice. The system sets the Payment Type automatically (Receive for customers, Pay for suppliers).

Set the Posting Date and Mode of Payment. The Paid From/To accounts are pulled from your company settings.

The outstanding invoice amount appears; edit Paid Amount if you’re making a partial payment. Allocate the payment to specific invoices if multiple are listed.
Save and Submit to update the ledger and the invoice’s outstanding amount.

You can also create a payment entry without linking an invoice. Choose the party and account, enter the amount in the Allocated Amount column, and specify any deductions or write‑offs (such as currency exchange differences). The Difference Amount must be zero for submission; use the Make Difference Entry button to book the difference into a write‑off account. After submitting, the system updates the related invoice or order and reflects the payment in accounts receivable/payable.

Transactions

Sales Invoice

A Sales Invoice is issued to a customer after delivering goods or services. Submitting a sales invoice records income and creates a receivable entry.

Steps to create a sales invoice:

Navigate to Home → Accounting → Accounts Receivable → Sales Invoice and click New.
Select the Customer; the system fetches default customer details such as address and payment terms.
Set the Due Date (defaults to the posting date) and add items with quantities and rates. Prices and taxes are fetched from the item master and price lists.
Verify or edit the Posting Date and Posting Time. You can add shipping and other charges under Taxes and Charges.
Save and Submit to book the revenue and create a receivable. The invoice status will change from Draft to Submitted and later to Paid when payment is received.

Transactions

Purchase Invoice

A Purchase Invoice represents a bill received from a supplier. Submitting a purchase invoice accrues expenses and creates a payable entry.

To create a purchase invoice:

Go to Home → Accounting → Accounts Payable → Purchase Invoice and click New.
Select the Supplier; default address and payment terms will be loaded.
Set the Posting Date and Due Date.
Add items and quantities; rates and taxes are fetched from the supplier’s price list.
Save and Submit to record the liability. The invoice status will change from Draft to Submitted. If you tick Is Paid, a payment entry will be created automatically.
To record a return to a supplier, tick Is Return (Debit Note) and link the original purchase invoice.

The following process flow diagram shows the typical purchasing process: Material Request → Purchase Order → Purchase Receipt → Purchase Invoice → Payment Entry. You can hold or block a purchase invoice using the Hold Invoice button if there are issues such as quality inspection failures or credit limits.

Reconciliation & Tools

Bank Reconciliation

Bank reconciliation ensures that the transactions recorded in SMURPS match those on your bank statement. Differences often occur because cheques or payments have not yet cleared.

To reconcile a bank account:

Open Bank Clearance and select the Bank Account and a Date Range.
Click Get Payment Entries to list all unreconciled payment entries and journal entries within the chosen period.
Compare each entry with your bank statement. For payments that have cleared, enter the Clearance Date.
Once all applicable entries have clearance dates, verify that the Balance as per bank matches your statement. Any mismatch indicates missing or incorrectly dated entries, which should be reviewed.

Bank reconciliation reports show the balance as per bank statement and balance as per SMURPS. Updating clearance dates adjusts the bank balance in the general ledger, ensuring your books reflect the actual bank position.

Reconciliation & Tools

Payment Reconciliation

Use Payment Reconciliation to match unlinked payments and invoices. This tool is useful when payments are received or made without directly referencing an invoice.

Steps:

Go to Accounting → Accounts Receivable or Accounts Payable and open Match Payments with Invoices.
Select the Company, Party Type and Party, and choose the Bank or Cash Account. Filter by date if necessary.
Click Get Unreconciled Entries. The system will show payments without invoices on one side and outstanding invoices on the other.
For each payment, enter the Invoice Number and Allocated Amount to link it to the correct invoice.
Click Reconcile. The system updates the invoices and payments accordingly.

After reconciliation, you can review the updated invoices and payment entries. This helps maintain accurate receivables and payables without leaving unmatched transactions.

Reports

Accounting Reports

SMURPS provides a variety of reports to monitor financial health and ensure that your books remain accurate. The most common reports are summarised below.

General Ledger

The General Ledger report lists every transaction posted to each account and shows opening, debit, credit and balance columns. You can filter by account, date range, cost center or project.

Accounts Receivable / Payable

The Accounts Receivable report shows outstanding sales invoices and the amounts owed by each customer. The Accounts Payable report lists outstanding purchase invoices and amounts due to suppliers. Both reports help manage collections and payments.

Trial Balance

The Trial Balance summarises the opening balance, total debits, total credits and closing balance of each account. It verifies that total debits equal total credits and assists in locating discrepancies.

Balance Sheet

The Balance Sheet report presents the company’s assets, liabilities and equity at a specific date. Assets should equal the sum of liabilities and equity. Use this report to evaluate your financial position and solvency.

Profit and Loss Statement

The Profit and Loss Statement shows income and expenses for a chosen period and calculates the net profit or loss. Reviewing this report regularly helps assess business performance.

Additional reports such as the Cash Flow Statement and Consolidated Financial Statements are also available. These reports provide deeper insights into cash movements and group company finances.

Sales and Service Tax (SST)

SST Overview

Tax Structure

The main components that form the Taxes and Charges function in the system are the Tax Category and Item Tax Template.

Tax Categories are used to define the different tax scenarios and can be assigned to a specific Customer, Supplier or Item
Item Tax Templates are used to set the applicable Tax Rate for a particular Tax Account and can be assigned to a specific Item
Taxes and Charges Templates are used to define the different taxes and charges required for a particular Tax Category

Tax Data Mapping

SMURPS: Accounting > Taxes > Tax Category
SMURPS: Accounting > Taxes > Item Tax Template
SMURPS: Accounting > Taxes > Purchase Taxes and Charges Template
SMURPS: Accounting > Taxes > Sales Taxes and Charges Template

The application of the Malaysian Sales and Service Tax (SST) should be automated in any purchase or sales transaction based on the mapping in the table below.

TAXES AND CHARGES TEMPLATE	PARTY TAX CATEGORY	ITEM TAX TEMPLATE	ITEM TAX CATEGORY	TAX RATE	SCENARIO
SST Standard Rated Purchase	Local Taxable Purchase	Buying TX Sales	Local Taxable Purchase	5%, 10%	Buy Taxable Goods from Local Registered Supplier
		Buying TX Service	Local Taxable Purchase	8%, 6%	Buy Taxable Services from Local Registered Supplier
		Buying ZR Sales	Local Taxable Purchase	0%	Buy Non-Taxable Goods from Local Registered Supplier
		Buying ZR Service	Local Taxable Purchase	0%	Buy Non-Taxable Services from Local Registered Supplier
SST Non-Registered Purchase	Local Exempted	Buying NR Sales	Local Exempted	0%	Buy Taxable/Non-Taxable Goods from Local Non-Registered Supplier *All product items
SST Non-Registered Purchase	Local Exempted	Buying NR Service	Local Exempted	0%	Buy Taxable/Non-Taxable Services from Local Non-Registered Supplier *All service items
SST Exempted Import Purchase	Import Exempted	Buying IM Sales	Import Exempted	0%	Buy Taxable/Non-Taxable Goods from Foreign Supplier *All product items
SST Exempted Import Purchase	Import Exempted	Buying IM Service	Import Exempted	0%	Buy Taxable/Non-Taxable Services from Foreign Supplier *All service items
SST Local Exempted Purchase	Local Exempted	EPC-1	Local Exempted	0%	Buy Exempted Goods from Registered Local Supplier excluding petroleum. *All product items
		EPC-2	Local Exempted	0%	Buy Exempted Petroleum Goods from Registered Local Supplier. *All product items
		EPC-3	Local Exempted	0%	Buy Exempted Goods on behalf of a Registered Local Supplier excluding petroleum. *All product items
		EPC-4	Local Exempted	0%	Buy Exempted Petroleum Goods on behalf of a Registered Local Supplier. *All product items
		EPC-5	Local Exempted	0%	Buy Exempted Service from Registered Local Supplier who holds DG Approval *All service items
SST Standard Rated Local Sales	Local Taxable Sales	Selling TX Sales	Local Taxable Sales	5%, 10%	Sell Taxable Goods to Local Customer
		Selling TX Service	Local Taxable Sales	8%, 6%	Sell Taxable Services to Local Customer
		Selling ZR Sales	Local Taxable Sales	0%	Sell Non-Taxable Goods to Local Customer
		Selling ZR Service	Local Taxable Sales	0%	Sell Non-Taxable Services to Local Customer
SST Standard Rated Export Sales	Local Taxable Sales	Selling TX Sales	Local Taxable Sales	5%, 10%	Sell Taxable Goods to Foreign Customer
		Selling TX Service	Local Taxable Sales	8%, 6%	Sell Taxable Services to Foreign Customer
		Selling ZR Sales	Local Taxable Sales	0%	Sell Non-Taxable Goods to Foreign Customer
		Selling ZR Service	Local Taxable Sales	0%	Sell Non-Taxable Services to Foreign Customer
SST Exempted Export Sales	Export Exempted	Selling EX Sales	Export Exempted	0%	Sell Taxable/Non-Taxable Goods to Foreign Customer *All product items
SST Exempted Export Sales	Export Exempted	Selling EX Service	Export Exempted	0%	Sell Taxable/Non-Taxable Services to Foreign
SST Local Exempted Sales	Local Exempted	ESA	Local Exempted	0%	Sell Exempted Goods to Schedule A (Class of Person) — Government, diplomats, charities.
		ESB	Local Exempted	0%	Sell Exempted Goods to Manufacturer of non-taxable goods
		ESC-1	Local Exempted	0%	Sell Exempted Goods to Local Customer excluding petroleum. *All product items
		ESC-2	Local Exempted	0%	Sell Exempted Petroleum Goods to Local Customer. *All product items
		ESC-3	Local Exempted	0%	Sell Acrual Goods to Local Approved Agent on Behalf of a Registered Manufacturer excluding petroleum. *All product items
		ESC-4	Local Exempted	0%	Sell Acrual Petroleum Goods to Local Approved Agent on Behalf of a Registered Manufacturer. *All product items
		ESC-5	Local Exempted	0%	Sell Accrual Goods to Local Customer who holds DG Approval. *All product items

Item Tax Data Maintenance

SMURPS: Stock > Items and Pricing > Item

The Item Tax Template and Item Tax Category assignment in the Item Master Data depends on the other attributes of the product.

Purchase Item -This Item is purchased from a third-party Supplier and not manufactured
Sales Item - This Item can be sold to Customers
Applicable for Purchase Tax - This Item is subject to input tax if purchased from a SST-registered Supplier
Applicable for Sales Tax - This Item is subject to output tax if sold to a local Customer

NO.	PURCHASE ITEM	SALES ITEM	APPLICABLE FOR PURCHASE TAX	APPLICABLE FOR SALES TAX	ITEM TAX TEMPLATE	ITEM TAX CATEGORY
1	Yes	Yes	Yes	Yes	Buying TX Sales Buying NR Sales Buying IM Sales Selling TX Sales Selling EX Sales	Local Taxable Purchase Local Exempted Import Exempted Local Taxable Sales Export Exempted
					Buying TX Service Buying NR Service Buying IM Service Selling TX Service Selling EX Service	Local Taxable Purchase Local Exempted Import Exempted Local Taxable Sales Export Exempted
2	Yes	Yes	Yes	No	Buying TX Sales Buying NR Sales Buying IM Sales Selling ZR Sales Selling EX Sales	Local Taxable Purchase Local Exempted Import Exempted Local Taxable Sales Export Exempted
					Buying TX Service Buying NR Service Buying IM Service Selling ZR Service Selling EX Service	Local Taxable Purchase Local Exempted Import Exempted Local Taxable Sales Export Exempted
3	Yes	Yes	No	Yes	Buying ZR Sales Buying NR Sales Buying IM Sales Selling TX Sales Selling EX Sales	Local Taxable Purchase Local Exempted Import Exempted Local Taxable Sales Export Exempted
					Buying ZR Service Buying NR Service Buying IM Service Selling TX Service Selling EX Service	Local Taxable Purchase Local Exempted Import Exempted Local Taxable Sales Export Exempted
4	Yes	Yes	No	No	Buying ZR Sales Buying NR Sales Buying IM Sales Selling ZR Sales Selling EX Sales	Local Taxable Purchase Local Exempted Import Exempted Local Taxable Sales Export Exempted
					Buying ZR Service Buying NR Service Buying IM Service Selling ZR Service Selling EX Service	Local Taxable Purchase Local Exempted Import Exempted Local Taxable Sales Export Exempted
5	Yes	No	Yes	No	Buying TX Sales Buying NR Sales Buying IM Sales	Local Taxable Purchase Local Exempted Import Exempted
					Buying TX Service Buying NR Service Buying IM Service	Local Taxable Purchase Local Exempted Import Exempted
6	Yes	No	No	No	Buying ZR Sales Buying NR Sales Buying IM Sales	Local Taxable Purchase Local Exempted Import Exempted
					Buying ZR Service Buying NR Service Buying IM Service	Local Taxable Purchase Local Exempted Import Exempted
7	No	Yes	Yes	Yes	Selling TX Sales Selling EX Sales	Local Taxable Sales Export Exempted
					Selling TX Service Selling EX Service	Local Taxable Sales Export Exempted
8	No	Yes	Yes	No	Selling ZR Sales Selling EX Sales	Local Taxable Sales Export Exempted
					Selling ZR Service Selling EX Service	Local Taxable Sales Export Exempted

SST Report

SMURPS: Sales and Service Tax Report SMURPS

To generate the SST Report, make the following selection and click Generate SST Report.

Company - Company that is SST registered
Document Type - Sales Invoice
From Date - Start date of the SST reporting period, typically bi-monthly
To Date - End date of the SST reporting period, typically bi-monthly

Items Section

Detailed breakdown of taxable Sales Invoice transactions by Item whereby the following fields are not blank: -

Sales Taxes and Charges Template
Tax Category

Customs Tariff Summary Items Section

Summarized information of the taxable Sales Invoice transactions by the Item Customs Tariff Number.

Exempted Sales Summary Section

Summarized information of the exempted Sales Invoice transaction by the Item Tax under Schedule A, B, C1 and C2, C3 and C4 and C5

Exempted Purchase Summary Section

Summarized information of the Purchase Invoice transaction by the Item Tax under Schedule C1 and C2, C3 and C4 and C5

Summary Items Section

Summarized information of the taxable Sales Invoice transactions based on the Sales and Service Tax Configuration setup.

Value of Taxable Goods Sold (MYR)
Value of Sales Tax Payable (MYR)
Value of Taxable Services Sold (MYR)
Value of Service Tax Payable (MYR)
Total Value of Tax Payable (MYR)
Value of Exported Goods Sold (MYR)
Value of Exempted Services Sold (MYR)
Value of Exempted Goods Purchased (MYR)
Value of Exempted Services Purchased (MYR)

Sales and Service Tax (SST)

Setup and Master Data Maintenance

Chart of Accounts

The Chart of Accounts is like the backbone of your accounting system. It’s a list of all the accounts where money in your business is tracked what you earn, what you spend, and what you own. Every sale, purchase, or expense gets recorded into these accounts, so at any time, you can review how much money you have, how much you owe, and how much you’ve earned.

1. Click "Accounting"

2. Click "Chart of Accounts"

3. Click "List View"

4. Click "Tree View"

5. Click "Expand All" and review Chart of Accounts Structure

6. Click desired Parent Account to create an account

7. Click "Add Child"

8. Enter "Account Name" and "Account Number"

9. Check 'Is Group' only if its a Parent Account and Select appropriate "Account Type"

10. Click "Create New" to create Chart of Accounts

11. Verify account tree that newly created account is updated accordingly

Tax Category

Tax Categories are used to define different tax scenarios and can be assigned to specific Customers, Suppliers, or Items.

1. Click "Accounting"

2. Click "Tax Category"

3. Click "Add Tax Category"

4. Enter Tax Category.

5. Click "Save" and Tax Category is created.

Item Tax Template

Item Tax Templates are used to define the applicable tax rate for a specific tax account and can be assigned to individual items.

1. Click "Accounting"

2. Click "Item Tax Template"

3. Click "Add Item Tax Template"

4. Enter Item Tax Template title.

5. Select "LHDN Tax Type"

6. Verify that LHDN Tax Code is populated.

7. Select Chart of Accounts associated with Item Tax Template.

8. Enter Tax Rate in %

9. Click "Save"

10. Verify that Item Tax Template ID is created.

Sales Taxes and Charges Template

A Sales Taxes and Charges Template defines the taxes or extra charges that are applied automatically on a sales invoice. It ensures the right tax is added to each sale and posts it to the correct account for accurate accounting and reporting.

1. Click "Accounting"

2. Click Sales Taxes and Charges Template.

3. Click "Add Sales Taxes and Charges Template"

4. Enter Sales Taxes and Charges Template "Title"

5. Select "Tax Category"

6. Click "Add Row"

7. Select "Type".

On Net Total Tax on total of items
On Previous Row Total Tax on cumulative total up to another row
Actual Fixed amount instead of percentage
On Item Quantity Tax per unit quantity

8. Select the appropriate "Account Head" that is linked to the payment Chart of Accounts.

9. Verify that "Tax Rate" is fetched accordingly based on Item Tax Template.

10. Click "Save"

Note: If the user enables "Is this Tax included in Basic Rate?" in the row, the tax amount will be included directly in the Rate, and the system will not display a separate tax component since it is already combined into the rate.

11. Verify that Sales Taxes and Charges Template ID is created correctly.

Purchase Taxes and Charges Template

A Purchase Taxes and Charges Template defines the taxes or extra charges that are applied automatically on purchase invoices. It ensures that the correct taxes are calculated, applied, and posted to the right accounts when buying from suppliers.

1. Click "Accounting"

2. Click "Purchase Taxes and Charges Template"

3. Click "Add Purchase Taxes and Charges Template"

4. Enter "Title"

5. Select Tax Category.

6. Select "Type" appropriate "Account Head" based on Chart of Accounts.

On Net Total - Tax on total of items
On Previous Row Total - Tax on cumulative total up to another row
Actual - Fixed amount instead of percentage
On Item Quantity - Tax per unit quantity

7. Click "Add Row".

8. Click "Save"

9. Verify that Purchase Taxes and Charges Template ID is created

Tax Rule

A Tax Rule tells the system when and how to apply a tax based on conditions like item, customer, supplier, or location. This is applicable for both Sales and Purchase

1. Click "Accounting"

2. Click "Tax Rule"

3. Click "Add Tax Rule"

4. Select "Tax Type" either Sales or Purchase

5. Select appropriate Sales Taxes and Charges

6. Update the ‘Filters’ that determine where the Sales Tax Template applies.

7. OPTIONAL: Click "From Date" if applicable

8. OPTIONAL: Click "To Date" if applicable

9. Click "Save"

10. Verify that Tax Rule ID is created

Item Master Data

Users should update the Item Master Data with the correct Tax Category and Item Tax Template so the system can automatically apply and calculate the right taxes on every sale or purchase.

1. Click "Stock"

2. Click "Item"

3. Select "Item"

4. Click "Tax" tab

5. Click "Add Row"

6. Select the Item Tax Template.

7. Select Tax Category that is associate with Item Tax Template

8. OPTIONAL Set the "Valid From" field for system to implement the "Item Tax Template"

9. Click "Save"

Customer Master Data

Users should update each Customer with the correct Tax Category so the system knows which taxes to apply when selling to them.

1. Click "Selling"

2. Click "Customer"

3. Select "Customer" to update.

4. Click "Tax" tab.

5. Select the appropriate Tax Category.

6. Click "Save"

Supplier Master Data

Users should update each Supplier with the correct Tax Category so system can automatically apply the right taxes on purchases.

1. Click "Buying"

2. Click "Supplier"

3. Click "Supplier"

4. Click "Tax" tab

5. Click on "Tax Category".

6. Select "Tax Catergory"

7. Click "Save"

Sales and Service Tax (SST)

Transactions

Order to Cash

Order-to-Cash process flows from Sales Order → Delivery Note → Sales Invoice, with taxes automatically applied at the invoice stage using the Sales Tax master data. This ensures accurate tax calculation, posting to the correct accounts throughout the sales process.

1. Click "Selling"

2. Click "Sales Order"

3. Click "Add Sales Order"

4. Select "Customer"

5. Verify that "Tax Category" matches in Customer Master Data and Sales Taxes and Charges Template matches "Tax Rule".

6. Select "Item Code"

7. Click "Edit".

8. Verify Item Tax Template. Users have the option to select a different Item Tax Template based on what is maintained in the Item Master Data

9. Click here to close pop up.

10. Verify Sales Taxes and Charges table matches the newly created/selected one.

11. Verify the "Amount (MYR)" calculation.

12. Verify "Totals Taxes and Charges (MYR)" and "Grand Total"

13. Click "Save"

14. Verify that Sales Order ID is created.

15. Click "Submit"

16. Click "Yes"

17. Click "Create"

18. Click "Delivery Note"

19. Verify that "Customer" and "Sales Taxes and Charges Template" matches the Sales Order.

20. Click "Edit".

21. Verify Item Tax Template matches the one in Sales Order.

22. Click here to close pop up.

23. Verify Sales Taxes and Charges table matches the Sales Order.

24. Verify "Amount (MYR)" table matches the Sales Order.

25. Verify that "Total Taxes and Charges (MYR)" and "Grand Total" in Delivery Order matches the Sales Order.

26. Click "Save" and "Submit"

27. Go to "Sales Invoice" alternatively, you may generate the Sales Invoice using Create → Sales Invoice from the reference document.

28. Click "Add Sales Invoice"

29. Select "Customer".

30. Click "Get Items From"

31. Click "Delivery Note"

32. Click on checkbox.

33. Click "Get Items"

34. Verify that "Tax Category" and "Sales Taxes and Charges" matches Delivery Order.

35. Click "Edit".

36. Verify Item Tax Template. Users have the option to select a different Item Tax Template based on what is maintained in the Item Master Data

37. Click here to close pop up.

38. Verify that Sales Taxes and Charges table matches the one in Delivery Order.

39. Verify the "Amount (MYR)" calculation.

40. Verify that the "Total Taxes and Charges" and "Grand Total" matches the Delivery Order.

41. Click "Save"

42. Click "Submit"

43. Click "Yes"

44. Verify the Sales Invoice ID is created.

45. Click "View"

46. Click "Accounting Ledger"

47. Verify the Account Ledger Posting for the Sales Invoice.

  DR: Debtors Account RM141.330
  TOTAL DEBIT: RM141.330
  
  CREDIT: Sales Tax Payable Account RM7.440
  CREDIT: Service Tax Payable Account RM9.920
  CREDIT: Sales Account RM123.970
  TOTAL CREDIT: RM141.330

Note: The following is an example of how the General Ledger would look when tax is applied. Refer to Procure to Pay step 43. to view Sample when no tax is applied.

Procure to Pay

Procure-to-Pay process flows from Purchase Order → Purchase Receipt → Purchase Invoice, with taxes automatically applied at the invoice stage using the Purchase Taxes and Charges master data. This ensures correct tax calculation, accurate posting to accounts throughout the purchasing process.

1. Click "Buying"

2. Click "Purchase Order"

3. Click "Add Purchase Order"

4. Click "Supplier"

5. Verify that Tax Category in Supplier Master Data and Purchase Taxes and Charges Template matches Tax Rule.

6. Verify Purchase Taxes and Charges table matches the newly created/selected one.

7. Select Item Code

8. Click edit.

9. Verify Item Tax Template matches Item Master Data

10. Click here to close pop up.

11. Verify "Totals Taxes and Charges (MYR)" and "Grand Total (MYR)"

12. Click "Save"

13. Verify Purchase Order ID is created

14. Click "Submit"

15. Click "Yes"

16. Click "Create"

17. Click "Purchase Receipt"

18. Verify "Supplier"

19. Verify Tax Category and Purchase Taxes and Charges Template

20. Verify Purchase Taxes and Charges Template table matches the Purchase Order.

21. Verify that "Total Taxes and Charges (MYR)" and "Grand Total" in Purchase Receipt matches the Purchase Order.

22. Click "Save"

23. Verify Purchase Receipt ID is created

24. Click "Submit"

25. Click "Yes"

26. Click "Create"

27. Click "Purchase Invoice"

28. Verify "Supplier"

29. Verify that Tax Category and Purchase Taxes and Charges matches Purchase Order.

30. Verify that Purchase Taxes and Charges table matches the one in Purchase Order.

31. Verify Item Code

32. Click edit.

33. Verify Item Tax Template. Users have the option to select a different Item Tax Template based on what is maintained in the Item Master Data

34. Click here to close pop up.

35. Verify "Total Taxes and Charges (MYR)" and "Grand Total (MYR)"

36. Click "Save"

37. Verify that Purchase Invoice ID is created.

38. Click "Submit"

39. Click "Yes"

40. Verify Purchase Invoice status updates to "Unpaid"

41. Click "View"

42. Click "Accounting Ledger"

43. Verify General Ledger for transaction.

  DR: Cost of Goods Accounts RM100
  TOTAL DEBIT: RM100
  
  CREDIT: Creditors Account RM100
  TOTAL CREDIT: RM100

Note: The following is an example of how the General Ledger would look when no tax is applied.Refer to Order to Cash step 47. to view Sample when tax is applied.

Sales and Service Tax (SST)

Sales and Service Tax Report MY

Order to Cash

1. Click "Accounting"

2. Click "Sales and Service Tax Report MY"

3. Select Document Type

4. Select "From Date" - Start date of the SST reporting period, typically bi-monthly

5. Select "To Date" - End date of the SST reporting period, typically bi-monthly

6. Click "Generate SST Report"

7. Report will be generated.

8. Click "Download" to export as Excel