Cancelling and Amending Stock Entries

ToThis issuesguide out customer provided goods out of Trooper's Warehouse,shows you may do so via the Stock Entry function in SMURPS. Stock Entry Material Issue allows youhow to issue out stock from the system's warehouse. You may also keep track of which Project and Customer it is being issued out to.

Prerequisites: Before creatingcancel a Stock Entry transaction, ensurein the Item,system. Warehouse,Cancellation Project,of CustomerStock and EmployeeEntries are created.

usually

Createdue Newto errors in the submitted Stock Entry

 document, i.e. wrong date, Employee or quantity was set

Document Path: Stock > Stock Transactions > Stock Entry

1. Go to Stock Entry List View and clickselect Addthe Submitted Stock Entry that needs to be cancelled. Do note that only Submitted Stock Entries can be cancelled

2. In the Stock Entry, chooseclick theon followingCancel

Note: Fields with a red asterisk indicates that it is Mandatory

3.

• Series:Once DefaultedCancelled, to SE.########
• Stock Entry Type:status Materialwill Issuechange
  to 
  • Cancelled. The purposestock ismovement will also be reverted in the system. For example if thean customerItem provided goods are beingis issued out from Trooper'sa Warehouse.warehouse, Theupon Itemscancel the stock of that item will increase accordingly. Upon cancellation, the Amend will also appear, allowing users to amend if needed.

    

    4. To amend a cancelled Stock Entry, click on Amend. This will navigate you to a new screen to adjust the Stock Entry. In the screen, information from the cancelled Stock Entry will be issuedcopied out from the Warehouse set under Source Warehouse field

• Posting Date: Setover to currenta date
New
• PostingStock Time:Entry Setscreen
  to current time
• Edit Posting Date and Time: To edit the Posting Date and Time, tick this checkbox
• Project ID: Select Project goods are being issued out for

  

  • ThisThe issystem optional
• Customer ID: Select Customer goods are being issued out for
  • This is optional
• Employee ID: Select Employee ID that is in charge of issuing outlinks the goodsnew
  Stock
  • ThisEntry iswith optional
  the
  Original Stock Entry, which can be seen under Other Info Tab >Amended From field

• Default Source Warehouse: If all Items are being issued out from the same Warehouse (Storage Location), you may use the Default Source Warehouse field. When selecting this, it will auto-select the Source Warehouse in the Items table. If Items are issued out from different Warehouses, you may select them in the Source Warehouse in the Item table

• Scan Barcode: You may select the Items to be brought in, by Scanning The Item Code QR Code

Note: Item's Item Code must be maintained in the Item's Barcode field

• Item Code: Items that are issued out can be selected in the Item Code field in the Items table
• Qty: Enter the quantity received. If Items are scanned via Scan Barcode, the Qty will adjust accordingly as per the no. of scans. However, the Qty can be adjusted manually as well
• Add Row: To add more line items in the Items table.

• To delete rows, check the checkbox on the left and a Delete button will appear. Click on the button to delete the row

• Remarks: You have an option of adding in Remarks in the Stock Entry as well. Go to the Other Info Tab to find the Remarks field

3.5. SaveOnce you've adjusted the necessary information and saved the new Stock Entry by clicking on Save

If Stock Entry is successfully saved,, the Stock Entry status will be changedchange to Draft and Stock Entry Document ID is created

4. Submitthe Stock Entry onceID allwill informationbe generated with a revision number. The revision number indicates the number of times the document is confirmed by clicking on Submitrevised

5.

Once

6. StockContinue Entryto is submitted,Submit the Stock Entry statusas will be changed to Submitted

6. View > Stock Ledger to viewper the stock movementsteps in the Targeted Warehouse

Note: If you faced the error below, it indicates that there is insufficient stock in the Source Warehouse. To by-pass this error, stock must be brought into the Warehouse. This checking in the system also shows control for any insufficient stock in the system

7. Print out QR Code Labels and Issue Form by clicking on Print

8. In the Print view, you may select the Print Format

• TRP Stock Entry:Entry To print out the issue form, select this Print Format. This is to print out a copy of the issue form, which will indicate the Items, Project, Employee and Remarks
• TRP Item QR Code Label: To print out labels with QR Codes for each issued item. This can be pasted on the physical issued goods for tracking

guide

• To print, click on Print button