Issuing Goods from Warehouse for Projects

To receiveissues out customer provided goods intoout of Trooper's Warehouse, you may do so via the Stock Entry function in SMURPS. Stock Entry lets you record Item movement between Warehouses. Stock Entry Material ReceiptIssue allows you to bringissue inout stock intofrom the system's warehousewarehouse. You may also keep track of which Project and Customer it is being issued out to.

Prerequisites: Before creating a Stock Entry transaction, ensure the Item, Warehouse, Project, Customer and Employee are created.

Create New Stock Entry

Document Path: Stock > Stock Transactions > Stock Entry

1. Go to Stock Entry List View and click Add Stock Entry

2. In the Stock Entry, choose the following

Note: Fields with a red asterisk indicates that it is Mandatory

• Series: Defaulted to SE.########
• Stock Entry Type: Material ReceiptIssue
  • The purpose is if the materialcustomer isprovided goods are being receivedissued (Incomingout Material).from Trooper's Warehouse. The Items will be addedissued toout from the Warehouse set under TargetSource Warehouse field
• Posting Date: Set to current date
• Posting Time: Set to current time
• Edit Posting Date and Time: To edit the Posting Date and Time, tick this checkbox
• Project ID: Select Project Incoming Materialsgoods are broughtbeing issued out for
  • This is optional
• Customer ID: Select Customer Incoming Materialsgoods are broughtbeing issued out for
  • This is optional
• Employee ID: Select Employee ID that is in charge of bringingissuing inout the Incoming Materialsgoods
  • This is optional

• Default TargetSource Warehouse: If all Items are being broughtissued intoout from the same Warehouse (Storage Location), you may use the Default TargetSource Warehouse field. When selecting this, it will auto-select the TargetSource Warehouse in the Items table. If Items are bringissued broughtout intofrom different Warehouses, you may select them in the TargetSource Warehouse in the Item table
  

• Scan Barcode: You may select the Items to be brought in, by Scanning The Item Code QR Code

Note: Item's Item Code must be maintained in the Item's Barcode field

• Item Code: Items that are broughtissued inout can be selected in the Item Code field in the Items table
• Qty: Enter the quantity received. If Items are scanned via Scan Barcode, the Qty will adjust accordingly as per the no. of scans. However, the Qty can be adjusted manually as well
• Add Row: To add more line items in the Items table.

• To delete rows, check the checkbox on the left and a Delete button will appear. Click on the button to delete the row

• Remarks: You have an option of adding in Remarks in the Stock Entry as well. Go to the Other Info Tab to find the Remarks field

3. Save Stock Entry by clicking on Save

• If upon Save and a Valuation Rate Missing Error appears, it is indicating that the Item received does not have a Valuation Rate (Item Cost). To by-pass this error, you may either
  • Enter the Item's Valuation Rate in the Basic Rate field in the Items Table
  • Tick Allow Zero Valuation Rate checkbox in the Items Table. However this indicates that the item has Zero Valuation Rate

• If Stock Entry is successfully saved, the Stock Entry status will be changed to Draft and Stock Entry Document ID is created

  

  
  

4. Submit Stock Entry once all information is confirmed

5. Once Stock Entry is submitted, the Stock Entry status will be changed to Submitted

6. View > Stock Ledger to view the stock movement in the Targeted Warehouse