Issuing Goods from Warehouse for Projects

To issues out customer provided goods out of Trooper's Warehouse, you may do so via the Stock Entry function in SMURPS. Stock Entry Material Issue allows you to issue out stock from the system's warehouse. You may also keep track of which Project and Customer it is being issued out to.

Prerequisites: Before creating a Stock Entry transaction, ensure the Item, Warehouse, Project, Customer and Employee are created.

Create New Stock Entry

Document Path: Stock > Stock Transactions > Stock Entry

1. Go to Stock Entry List View and click Add Stock Entry

2. In the Stock Entry, choose the following

Note: Fields with a red asterisk indicates that it is Mandatory

• Series: Defaulted to SE.########
• Stock Entry Type: Material Issue
  • The purpose is if the customer provided goods are being issued out from Trooper's Warehouse. The Items will be issued out from the Warehouse set under Source Warehouse field
• Posting Date: Set to current date
• Posting Time: Set to current time
• Edit Posting Date and Time: To edit the Posting Date and Time, tick this checkbox
• Project ID: Select Project goods are being issued out for
  • This is optional
• Customer ID: Select Customer goods are being issued out for
  • This is optional
• Employee ID: Select Employee ID that is in charge of issuing out the goods
  • This is optional

• Default Source Warehouse: If all Items are being issued out from the same Warehouse (Storage Location), you may use the Default Source Warehouse field. When selecting this, it will auto-select the Source Warehouse in the Items table. If Items are issued out from different Warehouses, you may select them in the Source Warehouse in the Item table

• Scan Barcode: You may select the Items to be brought in, by Scanning The Item Code QR Code

Note: Item's Item Code must be maintained in the Item's Barcode field

• Item Code: Items that are issued out can be selected in the Item Code field in the Items table
• Qty: Enter the quantity received. If Items are scanned via Scan Barcode, the Qty will adjust accordingly as per the no. of scans. However, the Qty can be adjusted manually as well
• Add Row: To add more line items in the Items table.

• To delete rows, check the checkbox on the left and a Delete button will appear. Click on the button to delete the row

• Remarks: You have an option of adding in Remarks in the Stock Entry as well. Go to the Other Info Tab to find the Remarks field

3. Save Stock Entry by clicking on Save

If Stock Entry is successfully saved, the Stock Entry status will be changed to Draft and Stock Entry Document ID is created

4. Submit Stock Entry once all information is confirmed by clicking on Submit

5. Once Stock Entry is submitted, the Stock Entry status will be changed to Submitted

6. View > Stock Ledger to view the stock movement from the Source Warehouse

Note: If you faced the error below, it indicates that there is insufficient stock in the Source Warehouse. To by-pass this error, stock must be brought into the Warehouse. This checking in the system also shows control for any insufficient stock in the system

7. Print out QR Code Labels and Issue Form by clicking on Print

8. In the Print view, you may select the Print Format

• TRP Stock Entry: To print out the issue form, select this Print Format. This is to print out a copy of the issue form, which will indicate the Items, Project, Employee and Remarks
• TRP Item QR Code Label: To print out labels with QR Codes for each issued item. This can be pasted on the physical issued goods for tracking

• To print, click on Print button